Privacy Policy

Submitted by Steve Lockwood on Thu, 12/29/2011 - 22:16

Policy For Fair Processing of Personal Information

This website is maintained and owned by Matlock Business Solutions Ltd ("Matlock").  Where personal information is shown on this site we aim to process that information fairly and within the terms of the Data Protection Act.  This document sets out to explain how we process personal information.

The purpose of the information

Information is primarily held on behalf of the Midlands District Council of Cycling Time Trials ("MDC") as a resource for people and organisations involved with the sport of time-trialling.  

In addition, we hold information on behalf of other people and organisations, which are involved with aspects of the sport of time-trialling.  These other organisations include, but are not limited to:

  • The Veteran Time Trials Association ("VTTA")
  • Midlands Women's Series ("MWS")

The information which we hold

Personal information is held and displayed on the following websites:

  • midlanddc.org.uk
  • rankings.midlanddc.org.uk
  • spoco.midlanddc.org.uk
In addition, we hold other information, which is not displayed on the website.

The following table is not an exhaustive list but is intended to summarise the main classes of personal data which we hold:

Title Description Source Destination
Officials Contact information for officials, timekeepers, handicappers, course measurers
CTT
Midland DC
 Website
Clubs Contact information for clubs Midland DC Website
Results

Name, club, date of birth

Results and reports of races

Standing in competitions:

  • Midlands Rankings
  • Midlands SPOCO
  • Midland Women's Series
  • VTTA competitions

CTT
Event organisers
Other publicly available sources
VTTA
MWS
Individuals

 Website
Competition organisers, eg SPOCO, Rankings
VTTA
News and information
 Information of interest to readers of the website: results, commentary, future events (and details of organisers) CTT
Event organisers
Competition organisers
Individuals
VTTA		 Website
"Stop" lists Names of people who wish their information to be withheld.  For example, we need to hold a record of people who have opted out of a competition. Individuals -

Email addresses

Email addresses of CTT and club officials are held on our system but are not disclosed on the website.  A contact form facility enables users of the website to contact those people without knowledge of the email address.  Email addresses supplied in news and information may not be hidden in this way.

Management of personal information

  • We aim to comply with the Data Protection Act and are registered as a "Data Controller" with the Information Commisioner.  Our registration number is Z6763741.
  • Individuals may make a "subject access request", which asks us to inform them of what information we hold about them.  We will normally do this for free but we reserve the right to charge the statutory fee (currently £10).
  • Individuals may request us to correct or remove information from our system.

Requests from individuals should be sent to:

Steve Lockwood
Matlock Business Solutions Ltd
18 Badbury Close
Studley
Warks
B80 7RS
contact by email

Specific opt-out provisions

It is possible for a person to opt out of the Midlands Rankings.  The rules governing this are set out the Rankings website, http://rankings.midlanddc.org.uk, under "The rankings explained".

What we will (and won't) do

Any personal data is held purely for the purposes outlined above:

  • We will not sell personal data
  • We will not pass personal data on to other organisations, except for the purposes outlined above
  • We may produce statistical information from the data which is of interest to those involved in the sport (for example numbers of participants etc).  This statistical information will be processed so that no individuals can be identified.